As Accountable Property Officer (APO) or Alternate (Alt APO) of the following department, I hereby certify that a complete physical inventory was conducted for all A&M-Commerce inventoried personal property assigned to this department. All items are accounted for, except as noted in the "Exceptions" section below. The asset information is correct or changes have been made. All asset numbers are properly affixed and inventory items are clearly identifiable as "Property of TAMUC".
Department Code*field type drop-down
Sub-Department (If applicable)field type single line
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Department Head*field type drop-down
Certification of Physical Inventory*field type date
Department Name*field type single line
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Department Head Email*field type email
Department Head Usernamefield type single line
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Submitter's Name*field type single line
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Submitter Email*field type email
Names of Individuals Who Actually Conducted Inventory*field type multi line
Are there any exceptions (missing, stolen, or found assets) to report?field type radio button
Are there any exceptions (missing, stolen, or found assets) to report?YesNo
Will this require Executive Approval for exceeding the allowable missing item threshold, which is 5 or more assets?*field type radio button
Will this require Executive Approval for exceeding the allowable missing item threshold, which is 5 or more assets?YesNo
Executive Name*field type drop-down
Executive Email*field type email
Executive Username*field type single line
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Exceptions
×
- Circumstances*field type drop-down
- Tag #*field type single line
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- Description*field type single line
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- If STOLEN, the original police report must be attached.
- Upload Police Report*field type file upload
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- If MISSING, the following investigative steps must be completed. Please, note the date below each step was completed.
- Physical search of the last known location*field type date
- Question last person(s) in custody of asset*field type date
- Follow-up on leads. If asset was transferred to another department, contact department to confirm transfer*field type date
- Department Head/Director contacts departmental employees to solicit aid in searching for asset and takes corrective actions to more fully secure assets (attach documentation)*field type date
- Supporting Documentation*field type file upload
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- If TRANSFERRED, please provide the transfer document number.
- Transfer Document Number*field type single line
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- If RETURNED to the vendor, please provide the refund information (such as PO number, date of deposit, or credit memo).
- Refund Information*field type multi line
- If TRADED-IN, please provide the purchase information for the new item.
- Purchase Order Number*field type single line
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- If NEW ADDITION, please provide the PO number or other transaction information where the item was acquired.
- Purchase Information*field type single line
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- Picture of Assetfield type file upload
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Add Exception
Commentsfield type multi line
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By submitting below, I hereby acknowledge designation as Alternate Accountable Property Officer for this department and understand that I am to act on the behalf of the Department Head (Accountable Property Officer) in their absence.
If, acting as a department head, I understand that I am under financial liability for loss or damage to these items if the loss or damage is as a result of my negligence, intentional act, or failure to exercise reasonable care to safeguard, maintain, and service them. If I delegate an alternate APO, I am not relieved of my aforementioned responsibility.

Certification of Physical Inventory

Exceptions

Approval Path