Campus Recreation Reservation Form

Thank you for interest in hosting your event with the Department of Campus Recreation at Texas A&M University-Commerce. A few important policies for hosting your event are as follows:

Scheduling Restrictions/Time Limitations

Reservations may be limited due to the Academic Classes and Campus Recreation sponsored events that are held within the Morris Recreation Center and Cain Sports Complex. The MRC Scheduling Office will coordinate a time that works best for your group.

Inclement Weather

Campus Recreation outdoor facilities are equipped with Thor Guard systems that detect the possibility of lightning. Outdoor activities will be suspended in the event Thor Guard is active and/or there is inclement weather. The MRC Scheduling office will work to accommodate alternative activities within the Morris Recreation Center when possible, but may not be able to due to scheduling restrictions.

Food / Drinks 

Food/drinks are allowed at events, however prior approval by MRC Scheduling is required for all food that is being prepared and served as well as for non-Sodexo catered events. Groups may use the Great OutRoars pavilion grill for a $20 fee.

1. All food must remain in designated areas
2. No alcohol or glass containers are permitted
3. Campus Recreation does not provide plates, napkins, or cutlery
4. Coolers will be inspected prior to entry to the Morris Recreation Center
5. Drinks must be self contained
6. Clean up after the event is required

All utilizing Campus Recreation facilities must comply with all posted departmental policies not covered on this sheet—including posted facility signage. To access a complete list of Campus Recreation policies, visit our website at https://new.tamuc.edu/campusrec/facilities/#tamuc-section-101254

Facility Access/Waivers

All TAMUC students are required to present their University ID and may be required to complete a waiver. Non-students (including minors) may be required to purchase a day pass for entry. 1 adult per every 5 minors is required and must actively supervise minors at all times.

Student Organization Requirements 

Organizations wishing to reserve space must be a part of a current registered student organization that is in good standing. Students may not reserve space for personal use. Groups wanting to reserve space all semester will be limited to two days per week for a maximum of two hours each day.

Reservations/Events for Non-TAMUC students 

For reservations that primarily serve and are open to non-TAMUC students, please contact MRCScheduling@tamuc.edu for pricing.

Student Organization/Departmental Special Events 

Student Organization/Campus Department reservations for special events that occur within the normal operating hours of the Morris Recreation Center/Cain Sports Complex and when the events are designed for only TAMUC students to attend do not have a facility rental fee. However, events that require extensive set-up will be charged a nominal $25 fee.

Staff Requirements/Additional Expenses 

Student Organizations/Department reservations may be required to cover the cost of staffing if the event occurs outside of the normal operation hours and are based on the expected attendance of the group. Staffing rate is $12/hour per staff member.

Please note: UPD may be required for events that are collecting fees and may be required based on reservation size. UPD will invoice group separately from Campus Recreation.

Cancellation Policy 

Cancellation of reservations must occur 48 hours prior to the event. Failure to inform the MRC Scheduling Office of cancellation and / or in the event of a no-show, the student organization / department may be charged a $25 fee and may lose future schedul-ing privileges with Campus Recreation.

Waivers/Supervision 

All minors are required to have a waiver signed by the parent/legal guardian in order to enter the facility and participate in scheduled activities. Waivers will be provided prior to the event occurring . Campus Recreation staff will review signed waivers to insure all minors have completed waivers on file. A ratio of 1 adult/counselor for every 10 minors is required.

Facility Space Fee

Dance Activity Room ($25/hr)
Classroom ($25/hr)
Racquetball Court ($25/hr, per court)
MAC ($30/hr, per court)
Cain Complex Field ($50/hr, per field)
Cain Complex Lights ($75/hr)
Gymnasium ($50/hr, per field)
Climbing Wall ($75/hr)*
Pool Swimming Lane ($15/hr, per lane)
Great OutRoars - Pool, Pavilion, Outdoor Basketball ($75/hr)
Pavilion Grill ($20)**
Gym Tarp ($250)***
Cain Sand Volleyball Courts ($25/hr, per court)

Cain Tennis Courts ($25/hr, per court)

Staffing Fee

Camps/Conference/Private Groups are required to cover the cost of Campus Recreation staffing based on the expected attendance of the group. Staffing rate is $12/hr per staff member.

Attire 

Attendees are required to have a change of dry clothing if rotating between pool and indoor activities. Appropriate swimsuits are required to enter the pool. Bare feet are prohibited inside the MRC. All participants are encouraged to wear closed athletic shoes inside the MRC.

Birthday Scheduling Restrictions/Time Limitations 

During the Fall and Spring semesters, Birthday Party Packages can only be booked on Friday, Saturday, or Sunday. During the summer terms, Birthday Party Packages can be booked Monday-Sunday. All Birthday Party Packages will be booked during the normal facility hours that the Morris Recreation Center is open. The MRC Scheduling Office will coordinate a time that best works for you based on the package you select. Birthday Party Packages are limited to three hours.

Party Package Options

• Gym Party Package ($125 Up to 15 minors/Adults included in fee)

Includes entrance to the facility, use of 1 basketball court, 2 racquetball courts, equipment and reserved space for serving cake/food

• Pool Party Package ($125 Up to 15 minors/Adults included in fee)

Includes entrance to the facility and reserved space for serving cake/food

• Climbing Wall Party Package ($125 Up to 15 minors/Adults included in fee)

Includes two hours of climbing wall usage and reserved space for serving cake/food

• MAC Court Only Package ($125 Up to 15 minors/Adults included in fee)

Includes two hours of MAC Court usage and reserved space for serving cake/food

• Combo Party Package ($175 Up to 15 minors/Adults included in fee)

Includes use of 2 of the 4 areas of gym, pool, climbing wall, MAC Court and a location for serving cake/food 

Birthday Party Packages include entry of up to 15 minors. $5 per additional minor will be charged up to a maximum of 25 minors for a party. Campus Recreation requires 1 adult to be present per 5 minors. Adults are required to stay with the group and actively supervise all activities. Additional fees may apply for adults beyond the required amount. Completed waivers are required for minors and adults in order to access the MRC. Waivers will be provided in advance and you are encouraged to bring completed copies with you to your party, as this will speed up the check in process.

Inclement Weather for Pool Parties

Campus Recreation outdoor facilities are equipped with Thor Guard systems that detect the possibility of lightning. Outdoor activities will be suspended in the event Thor Guard is active and/or there is inclement weather. In the event of inclement weather the party has three choices: 

1. MRC Scheduling Office will work to accommodate alternative activities within the Morris Recreation Center.
2. The party will be rescheduled for another date.
3. A refund will be issued. Please note: refunds may take up to 6-8 weeks if you did not pay with credit/debit card.

Payment 

You will receive an invoice once your party reservation is approved. Payment can be paid up to the day of your birthday party. You may pay at the Morris Recreation Center Front Desk during operating hours. Please bring your invoice with you.

Scheduling Restrictions/Time Limitations 

During the Fall and Spring Semester (Mid-August to Mid-May), Field Trips may be limited due to the Academic Classes that are held within the Morris Recreation Center. All Field Trips must occur during the normal facility hours that the Morris Recreation Center is open. The MRC Scheduling Office will coordinate a time that best works for your group. Field Trips are limited to a maximum of three (3) hours. A ratio of 1 adult for every 10 children is required for admittance.

Waivers 

All minors are required to have a waiver signed by the parent/legal guardian in order to enter the facility. Waivers will be provided to teachers to distribute and collect prior to the field trip. Campus Recreation will review signed waivers on-site at check-in to ensure all minors have completed waivers on file.

Pricing/Payment

• Gym Only Package ($4 per youth - Includes use of 1 basketball court, 2 racquetball courts, and equipment)
• Climbing Only Package ($5 per youth - Includes use of climbing wall)*
• Pool Only Package ($5 per youth -  Includes use of pool, 2 outdoor basketball courts, and pavilion)
• MAC Court Only Package ($4 per youth - Includes use of MAC Court: 1, 2 or 3 courts, and patio area)
• Combo (select 2 of 4) $6 per youth Pool, Gym, Climbing Wall*, MAC Court
• Triple Play (select 3 of 4) $7.50 per youth Pool, Gym, Climbing Wall*, MAC Court
• All Inclusive Play (4 areas) $9.00 per youth Pool, Gym, Climbing Wall*, MAC Court

*The Climbing Wall may be limited to 20 climbers at a time. Large groups wishing to climb may be requested to have a scheduled rotation to best accommodate time using the wall.

Staff Requirements 

Field trip groups are required to cover the cost of staffing based on the expected attendance of the group. Staffing rate is $12/hour per staff member.

Camp/Conferences/Field Trips - 1 adult per 10 minors is required. Adults must stay with the event and actively supervise minors.

All Summer Camp/Conferences must be coordinated through the Camps Office by emailing John.Weatherford@tamuc.edu.

Birthday Parties - 1 adult per 5 minors is required. Adults must stay with party group and actively supervise minors.

*Birthday Parties are limited to 3 hours. If selecting a Combo Package that includes pool use, indoor events will occur first for upto 1 1/2 hours, followed by pool due to the requirements for dry clothing while inside the MRC.

*Field Trips are limited to 3 hours. If selecting a Combo, Triple Play or All Inclusive Package that includes pool use, indoor events will occur first followed by pool, due to the requirements for dry clothing while inside the MRC.

I understand that the Department of Campus Recreation has the right to modify or cancel all scheduled events. I understand that all patrons who enter the Morris Recreation Center must have the proper waivers completed. If the patron is under the age of 18 then the waiver must be completed by the parent or legal guardian of that minor. Incomplete waivers will result in the inability to enter the building. I understand that a Campus Recreation staff member must confirm that all areas used during the reservation must be cleaned and that leaving any area with damages and clean-up will result in actions such as fees, and or future loss of privileges. I understand that it is my responsibility to contact Campus Recreation 48 hours in advance if my event will not be occurring and that failure to do so will result in a no-show fee and/or future loss of privileges. I understand that Campus Recreation has the right to refuse, restrict, or cancel events for any misconduct or violation of stated policies and procedures. I understand that all alcoholic beverages and tobacco products are prohibited on all Campus Recreation and University property. I acknowledge reading the preceding information and agree to observe all stated guidelines. I am familiar with all fees, policies, rules and regulations regarding use of Campus Recreation facilities at Texas A&M University-Commerce.

By selecting "Submit" using any device, means or action, you consent to the legally binding terms and conditions of this Agreement. You further agree that your signature on this document (hereafter referred to as your "E-Signature") is as valid as if you signed the document in writing.